The Drug Enforcement Administration's Implementation of the Government Performance and Results Act
Report No. 03-35
September 2003
Office of the Inspector General
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Recommendations | Actions Taken | Actions Planned | Projected Completion Date |
Primary Office |
Recommendation 1 Establish a strategic goal and objectives that are quantitative, directly measurable, or assessment-based to allow for a future assessment of whether the goal and objectives are being achieved. The strategic goal and objectives should contain measurable aspects such as a percentage of organizations to be disrupted or dismantled and milestones for accomplishing the goal and objectives, |
Concur. DEA's new draft FY 2003-2008 Strategic Plan meets the requirements of this recommendation; the plan includes a general long-term goal and four strategic goals with two and five-year quantitative, time-specific objectives. The new goals and objectives meet the requirements of GPRA and 0MB Circular A-11. On July 17. 2003, the Department of Justice (DOJ) provided comments to DEA on its draft Strategic Plan. The draft Strategic Plan has been revised based on DOJ's revisions and is currently undergoing review. |
Provide the revised draft Strategic Plan to the OIG upon final approval. | 10/03 | ADS |
Recommendation 2 Ensure that performance results are Included in the budget requests for all performance indicators. |
Concur. Currently, DEA's FY 2004 Budget Request to Congress displays performance information by the following four strategic focus areas, which are defined in DEA's draft FY 2003- FY 2008 Strategic Plan: International Enforcement, Domestic Enforcement, State and Local Assistance, and Diversion Control. DEA has specific performance indicators for each of the four strategic focus areas with related performance results. At this time, performance results are not available for DEA's general long-term goal of contributing to DOJ's goal to reduce the availability of drugs in America. | Complete the development of an impact assessment methodology in order to demonstrate results on reduction of drug availability. | 12/03 | FC |
Recommendation 3 Establish specific criteria for determining what constitutes a priority target organization. |
Concur. DEA has prepared definitions and specific criteria for what constitutes a PTO. These criteria and definitions are under review and will be included in a new Priority Target Handbook. | Complete the Priority Target Handbook and provide to the OIG upon final approval. | 11/03 | FC |
Recommendation 4 Establish specific criteria to define what constitutes a disrupted and dismantled priority target organization. |
Concur. DEA has prepared definitions and specific criteria for what constitutes dIsruption/dismantlement. These criteria and definitions are being compiled in the new Priority Target Handbook. | Complete the Priority Target Handbook and provide to the OIG upon final approval. | 11/03 | FC |
Recommendation 5 Establish systems to collect, analyze, and report performance data related to the performance indicators for: (a) suppliers disrupted and dismantled [for Office of Diversion Control]; (b) contribution to reduction in drug use and availability; and (c) international priority target organizations disrupted and dismantled. |
Concur. (a) The Office of Diversion Control has defined "disruption' and dismantlement" as it pertains to traffickers of licit drugs and registrant violators and established a methodology to collect, analyze, and report performance data. Raw data used to calculate the number of disruptions are extracted from two separate DEA data systems, the Quarterly Reporting Data Base (QRDB) and Controlled Substances Act (CSA) Data Base, and compiled in an Excel spreadsheet for reporting purposes. Raw data used to calculate the number of dismantlements are extracted and reported directly from the CSA Data Base. (b) Proposals concerning the assessment of DEA's impact on drug availability are under consideration, (c) The decision has been made to incorporate all International priority target organizations into PTARRS. The PTARRS contract has been modified to reflect this additional build. |
(a) The Office of Diversion Control is currently evaluating the consolidation of several data systems info one relational interface (CTRANS) which will capture all disruption/dismantlement information. (b) Complete the development of an impact assessment methodology in order to demonstrate results on reduction of drug availability. (c) Modify the PTARRS system to include all international priority target organizations. The DEA will provide additional information to the OIG to demonstrate the modifications to its systems in its next status report. |
(a) 12/04 (b) 12/04 (c) 12/03 |
FC |
Recommendation 6 Establish procedures and controls to verify the performance data reported for the performance indicators for: (a) suppliers disrupted and dismantled [for Office of Diversion Control]; (b) contribution to reduction in drug use and availability, and (c) international priority target organizations disrupted and dismantled. |
Concur. (a) OD uses established procedures and controls to verify the performance data reported for disruptions and dismantlements. OD reviews discrepancies, resolves questions from the field, and evaluates inconsistencies prior to data entry into QRDB and CSA. Also, after cases are adjudicated, OD verifies and records the disposition data (civil fines, administrative hearing, arrests, convictions, etc.), and assigns the appropriate administrative (violation) codes to each registration. (b) Proposals concerning the assessment of DEA's impact on drug availability are under consideration. (c) The decision has been made to incorporate all international priority target organizations into PTARRS. The PTARRS contact has been modified to reflect this additional build. |
(a) Include existing data verification procedures in any effort to consolidate existing DEA data systems. (b) Include data verification procedures in the resulting impact assessment system. (c) Modify the PTARRS system to include all international priority target organizations. The OIG noted that PTARRS provides an effective capability to track the progress made and resources applied against PTOs. |
(a) 12/03 (b) 12/04 (c) 12/03 |
FC |
Recommendation 7 Establish goats consistent with a trend analysis of actual performance results. |
Concur. Beginning in the third quarter of FY 2003, DEA implemented a quarterly review process for performance data. This entails comparing actual performance data to established annual targets. | Establish methodology to estimate projected performance based on actual data for each performance indicator identified in DEA's four strategic focus areas. | 12/04 | FC |
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