Immigration and Naturalization Service Expenditures Charged to the Organized Crime Drug Enforcement Task Forces Program for Fiscal Years 1997 - 2002
Report No. 04-03
November 2003
Office of the Inspector General
Appendix VIII
The Executive Office for the Organized Crime
Drug Enforcement Task Forces' Response to the Draft Audit Report |
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EXHIBIT A
U.S. Department of Justice Reimbursement Agreement Between Agencies |
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Parties to the Agreement: | |
Provider Agency | Customer Agency |
Prouder Cost Center | RCN | RCN Description | Customer Contact | Phone |
Provider Contact | Phone | Executive Office for OCDETF, Criminal Division |
Customer Number | Customer Alias | 601 D Street, NW Rm 6426 | |
Provider Name | Customer Name (If billing address is different, specify on reverse) | ||
Address | Address See Above |
City | State | Zip | City | State | Zip |
Duration |
This agreement shall become effective on 10/1/2003 and shall continue through 9/30/2004. |
Provide the Following Services or Goods: |
Investigative/Prosecutive activities in support of the Organized Crime Drug Enforcement Task Force Program for the period of October 1, 2003 through September 30, 2004 (FY 2004). The estimated amount for services is based on the allocation of resources made available pursuant to P.L. the Department of Justice Appropriations Act for FY 2004. The allocation to the [INSERT Agency Name] (hereafter “the Agency’) is not to exceed [INSERT amount], which will support an estimated [INSERT number] positions/FTE. The OCDETF Director or his/her designee will be notified in writing prior to any redirection of OCDETF-funded resources from the Program to other mission needs. Conditions of Agreement Prior to the approval and funding of OCDETF resources, the Agency will submit a financial operating plan, by quarter and by object class, to the OCDETF budget section. Quarterly obligation reports by object class must be submitted to the OCDETF budget section within 21 days from the close of the quarter. Object class amounts may not be transferred from one object class to another without prior written notice to the OCDETF budget section. All billings shall be based on accrued expenditures, not anticipated obligations. Bills shall include both direct costs and direct overhead expenses. All billings must be submitted to the OCDETF budget section for prior approval. In the case of billings processed through the Interagency Payment and Collection (IPAC) system, billings must be forwarded to the OCDETF budget section for approval prior to the electronic submission of the billings. Failure to do so will result in the entire billed amount being charged back to the billing agency. Supporting documentation for all expenditures must be received and reviewed by the Agency or its designee prior to the submission of billings to OCDETF, to ensure that such expenditures are proper OCDETF-related expenditures. Submission of the billings will constitute a certification by the Agency that such a review has been conducted and that expenditures are appropriate for payment. Supporting documentation shall be retained by the Agency or its designee for a period of six (6) years. Direct OCDETF investigative and/or prosecutive activities are defined as activities in support of an investigation and/or prosecution which has been approved as an OCDETF investigation and for which a fully-executed OCDETF Investigation Initiation Form has been processed. OCDETF Investigation Initiation Forms will not be post dated. Certain direct expenditures on investigations which ultimately lead to an approved OCDETF investigation may also be reimbursed under this agreement. Generally, these shall be limited to fully documented costs incurred during the 30 calendar day period (for drug investigations) or the 90 calendar day expenditures period (for primary money laundering investigations) immediately prior to the date on which the OCDETF Investigation Initiation Form is fully executed. Generally maximum of payroll costs for three (3) agent/attorney FTE and $10,000.00 in non-personnel costs may be reimbursed in the pre-OCDETF approval stage. Requests for exceptions to these limitations must be submitted with full documentation to the OCDETF budget section for approval. Within 30 days of signing this agreement, the Agency will provide to the OCDETF Director, for review and approval, a report showing the proposed allocation of any new resources, by geographic location- The OCDETF Director shall be provided written notice of any proposed change in that allocation. The Agency will report actual FY 2003 OCDETF FTE allocations by geographical location (specifically, by Federal Judicial District) to the OCDETF Director or his/her designee by December 31,2003. The Agency and all personnel participating in the OCDETF Program will comply with all OCOETF Program policies, practices, guidelines, operating procedures and reporting requirements. The Agency receiving OCDETF funds will ensure that obligations and costs comply with the Federal Managers Financial integrity Act (P.L. 97-255); that expenditures are properly recorded and accounted for; that financial records are kept in accordance with the General Records Schedule; and that funds are safeguarded against waste, loss, unauthorized use or misappropriation. |
(Attach additional sheet for continuation of explanation, if necessary.) |
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Customer Financing: |
(Customer agency will indicate accounting data to be charged by completing applicable blocks. Federal agencies will be billed by IPAC.) |
Agency Location Code | Approp Symbol | Cost Center | YReg Doc Obl Month | Obl SOC 2590 |
Pay SOC 2590 |
Other Accounting Information (Where applicable, multiple Obligation Month and SOC data should be identified in this block. Customers not using the FMIS may use this block to describe unique data required for their accounting system.) |
Approvals: |
(See reverse aide of form.) |
Approved for Provider Office: | Approved for Customer Office: |
Organization | Organization Executive Office for OCDETF, Criminal Division |
Signature | Signature |
Title | Title Catherine M. O’Neil, Acting Director |
* When intrafund billing data are manually submitted to the billing office, the Provider Intrafund Data block on the reverse side must be completed by the provider of the goods or service. FORM DOJ-216 Jul-94 |
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YRegDoc | Obl Month | Obligation SOC 2590 |
Payment SOC 2590 |
Other Accounting Information (Where epplicable, multiple Obligation Month and SOC data should be identified In this block) |
Billing Address | ||
Name OCDETF Executive Office |
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Address 601 D Street, NW Suite 6426 |
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City Washington, DC |
State | Zip 20530 |
Contact | Phone |
EXHIBIT B
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EXHIBIT C
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